How to Use Excel COUNTIFS Function (Examples + Video)

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Or Criteria Counting with Or criteria in Excel can be tricky. How to use the COUNTIFS Function? I am searching on how to count cells based on specific text within a date range. Starting in cell B15, we prepared a summary table that shows a total count per day and a total count per day per priority.

There can be up to 127 criteria. It was introduced in Excel in 2000.

COUNT Function

Microsoft Excel 2010 is a powerful spreadsheet program that business owners can utilize to track everything from employee's schedules to inventory levels. If you find yourself in a situation where you need to get a count of cells that contain one or more criteria, Excel includes both the COUNTIF and COUNTIFS functions for you to use. While they perform similar functions, since the COUNTIFS function will work when there is more than one criteria that Excel has to look for, the syntax for the function is a little different than for the simpler COUNTIF function. Enter in the condition that you want the function to search for. You can enter numbers normally, but text needs to be enclosed in double quotes. The function will also understand certain operators, like the greater than sign or the less than sign, and you can enter a cell reference here if the cell contains the condition you want to search for. Cell references do not need quotes around them, but a number with an operator does. Enter the first criteria you want to search for. This can be a string of text, a number, a number with an operator or even a cell reference. Numbers and cell references can be entered as they are, but text and numbers with operators need to be enclosed in double quotes. Place a comma after your criteria. Enter the second range you want to search for a criteria. This means every range has to be the exact same size, but do not have to be adjacent to each other on the spreadsheet. Continue to enter commas, conditions and ranges until you have added all you require. If you need to search for an actual question mark or asterisk within your criteria, place a tilde in front of the question mark or asterisk. About the Author Shawn McClain has spent over 15 years as a journalist covering technology, business, culture and the arts. He has published numerous articles in both national and local publications, and online at various websites. He is currently pursuing his master's degree in journalism at Clarion University.

Answer: Most likely, you have supplied an incorrect range to the formula. About the Author Shawn McClain has spent over 15 years as a journalist covering technology, business, culture and countif in excel example arts. The COUNTIF function below counts the number of cells that contain the Boolean TRUE. Note: rows that contain Google and Stanford are counted twice, but they should only be counted once. This formula uses COUNTIF twice to specify multiple criteria, one criteria per expression. This definition clearly explains that: COUNTIF Function is a better and sophisticated type of COUNT formula that gives you the control over, which cells you wish to count. When you need a count of the data based on ayou must enclose the expression in double quotes. We will use a cell reference containing a of all the players who have won the award in that date range. Each column has the score listed in row 4, the category listed in row 3, and, in the case of the first student I am working with, the student's scores in row 5. If you need to search for an actual question mark or asterisk within your criteria, place a tilde in front of the question mark or asterisk. The COUNTIF function below counts the number of cells that contain text. Excel COUNTIF for blank and non-blank cells These formula examples demonstrate how you can use the COUNTIF function in Excel to count the number of empty or non-empty cells in a specified range.